Microsoft Project Online is disappearing in 2026: which alternative should you choose ?
It is now official. Microsoft will end Project Online on 30 September 2026. On that date, the service will be shut down and all user data will be permanently deleted.
This decision closes the chapter on one of the most emblematic project management tools of the past decade, widely adopted by organisations across the world.
Yet while one era ends, another begins. A new generation of project management is emerging, one that is more modern, connected and intuitive.
The transition will not be without challenges. From the technical aspects of migration to the evolution of internal practices and the risks for business continuity, organisations must start preparing now.
So, how can you successfully manage this migration without losing performance, and which solution should replace Project Online.
What exactly is Microsoft Project Online?
Launched in the early 2010s, Microsoft Project Online is a project and portfolio management solution integrated into the Microsoft 365 ecosystem. It has enabled thousands of organisations to plan, track and steer their projects within a centralised collaborative environment.
Project Online offered a comprehensive view of all ongoing projects, supporting strategic planning and informed decision making for project leaders and PMOs.
However, despite its strengths, the tool has become increasingly complex to administer, sometimes rigid, and progressively less aligned with modern project management expectations. Microsoft now encourages customers to prepare their migration to new solutions ahead of the service shutdown.
The challenges of migration. How can you achieve a successful transition?
The end of Project Online requires a complete migration of data, processes and working methods to another tool. This transition demands careful preparation. A poorly managed migration can lead to data loss, delays or disruption to operations.
The key steps for a successful migration include:
Assessing current usage and practices in Project Online to identify actual needs.
Securing and backing up data before undertaking any action.
Selecting a project management tool that genuinely aligns with the needs of the teams.
Training users to ensure smooth adoption of the new platform.
Success relies primarily on choosing a flexible and centralised solution that can replace Project Online while offering a complete and intuitive user experience.
Which solution should replace Microsoft Project Online?
Several options are available. Microsoft recommends Project for the web, developed on the Power Platform. Yet many organisations are now looking for a more complete, more intuitive and faster to deploy alternative.
The project management market is evolving rapidly, driven by growing demand for tools focused on visualisation, data centralisation and portfolio management. Among the rising solutions, Clayverest stands out as a credible and high performing alternative to Microsoft’s offering.
Clayverest, the modern alternative to replace Project Online
Clayverest is a SaaS project management platform that puts data back at the centre of project operations. Combining simplicity and performance, Clayverest centralises project management while integrating seamlessly with Microsoft 365.
The platform can ingest data from multiple tools, including Project Online, ensuring complete continuity without disruption.
Clayverest shares many of the strengths of Project Online, while offering a more modern and visual approach to project steering.
In practical terms, Clayverest brings together all the essential components of modern project management within a single platform. It focuses on planning, steering and collaboration, offering a global and coherent view of projects across the organisation.
- Centralising all project portfolio data within a single data hub capable of integrating varied sources and formats, eliminating silos and ensuring unified project information.
- Planning projects through customisable roadmaps, real time scenario simulations and clear resource management.
- Managing the entire portfolio through a consolidated view that brings all projects together in one place, simplifying risk identification and strategic prioritisation.
- Strengthening collaboration with up to date visual communication materials, keeping all stakeholders aligned.
- Leveraging the power of AI to enhance project performance, automate repetitive tasks, promote best practices and support more informed decision making.
Beyond its advanced features, Clayverest is valued for its rapid deployment and its limited need for change management.
Its intuitive interface offers a rare balance between ease of use and functional depth, making complex project management far more accessible.
Another significant advantage is its competitive pricing. Entry level licences start at nine euros per user per month, and a more advanced plan is available from thirty nine euros per user per month for complex project environments.
How Clayverest supports your migration?
To help organisations through this transition, Clayverest offers a complete support package for migrating from Project Online. This includes:
- Recovery and safeguarding of existing data.
- Tailored integration with internal tools.
- User training to encourage rapid adoption.
- Continuous technical and functional support throughout deployment.
This comprehensive approach minimises migration risks while ensuring operational continuity.
A real opportunity to modernise project management
The retirement of Microsoft Project Online marks the end of a cycle for many organisations. Yet it also presents a unique opportunity to modernise project management and embrace greater agility.
With Clayverest, companies benefit from a complete, flexible and accessible solution capable of taking over from Project Online while simplifying the daily work of project teams and managers.
